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Gem Registration Online - Process, Documents, Benefits, Cost
The Government e-Marketplace (GEM) aka GEM Registration portal is an online portal developed by the Government of India in compliance with the General Financial Rules (GFR), 2017. It helps the government departments and any other organizations to purchase goods and services easily, impartially and transparently.
Imagine GEM as an e-commerce mall to the government. In this case, the various departments, ministries, and Public Sector Undertakings (PSUs) of the government can purchase goods and services directly with registered sellers and service providers.
The main purpose of GEM is:- To remove middleman and direct contact between government purchasers and genuine sellers.
- To render all the transactions transparent without corruption and favoritism.
- To ensure the buying process is fast, affordable and accessible to all qualified sellers, particularly, MSMEs and startups.
GEM can be described in simple terms as Amazon or Flipkart but only in government procurements. Sellers must be registered on GEM to be able to sell their products or services legally to government departments.
Benefits of Gem Registration
Gem Registration in 3 Easy Steps
1. Fill the Form
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2. Call to discuss
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3. Get Gem Registration
Documents Required for Gem Registration
PAN Card
Aadhaar Card
Udyam or MSME Certificate
GST Registration
Bank Account Details
Business Registration Documents
Benefits of Gem Registration
Direct contact with Government Buyers
Easy and Smooth Procedure
Fair and Transparent Business
Ease in Digital Procurement (Tenders)
What You Get
Gem Registration
What is GEM (Government e-Marketplace)?
Table of Contents
Government e-Marketplace (GEM) is the main online platform created by the Government of India to support all business transactions involving the government regarding the buying and selling of goods and services.
GEM provides any registered business, startup, or services provider the opportunity to sell their products or services to government buyers, such as ministries, departments, and PSUs without any agent or middleman involved.
It is extremely useful for business categories like:
- General day to day office supplies like stationery, cleaning agents, etc.
- Information technology equipment such as computers, printers, software, etc.
- Furniture desks, chairs, storage units, etc.
- Professional services consulting, manpower, transportation, etc.
GEM is, in brief, an online marketplace operated by a government itself, where all is official, transparent, and in accordance with the procurement rules of law.
Why GEM Registration Matters for Businesses
Getting registered on the Government e-Marketplace (GEM) portal opens up a wide range of opportunities for businesses of all sizes whether you are a startup, MSME, or a large enterprise.
Direct entry to a large and trustworthy market
One of the largest purchasers in India is the government. Registering with GEM gives businesses the chance to sell their products or services directly to government departments, ministries, and PSUs without the hassle of middlemen or delays.
Equal Competition Level Playing Field
GEM ensures transparency. All sellers are given an equal opportunity to win government contracts whether present in small MSME or big company. This improves the diverse opportunities of new and emerging businesses.
Credibility, Visibility and Trust
Your business is an official government recognized seller with the official stamp as a GEM registered seller. This enhances your brand image, trust among the buyers and also makes you more visible in the market.
Ease of Business Growth
GEM registration allows you to bid on tenders, participate in reverse auctions, and sell in new categories with a single online platform without any additional hassle.
Eligibility for GEM Registration
In India, GEM registration is available to nearly any form of business and professional provided that they possess the necessary documentation.
Who can apply?
- Any Indian company that has a valid registration document.
- Proprietors or individual sellers with Aadhaar and PAN.
- Registered companies, partnerships, LLPs, and even societies or trusts.
Who can become a seller?
- Startups seeking to enter government supply chains.
- Small and Medium Enterprises (SMEs) seeking to expand their operations by providing to government purchasers.
- Big businesses that are interested in increasing their business with government.
- Service providers such as IT companies, consultants, manpower suppliers, and other professionals.
GEM is open to both a small startup and a big business who are interested in doing business with the government in a legal and transparent manner.
Benefits of GEM Registration
Registering your business on the Government e-Marketplace (GEM) allows numerous opportunities and benefits:
Direct contact with Government Buyers
GEM actively sells to over 50,000 government departments, ministries and PSUs providing your business with a vast and trustworthy customer base.
Easy and Smooth Procedure
The entire process of registration and listing of products or services, as well as receiving orders and payment, is all online and makes business simple and paperless.
Fair and Transparent Business
GEM treats all the sellers equally. Whether you are a startup, SME or a large company, you can compete in tenders, bids, and reverse auction on a level playing field.
Advantages of Digital Procurement
Quick payments, instant order tracking, automatic tender notifications and less reliance on middlemen, all these will enable you to develop confidence.
GEM makes government business open and accessible to everyone, quick and transparent.
Documents Required for GEM Registration
To register your business on the Government e-Marketplace (GEM), you will need to possess a number of simple documents. Under the government regulations, the following are required to confirm your identity and business information:
- PAN Card: PAN of company or owner as tax identification.
- Aadhaar Card: Proprietors or individual sellers are required to have an Aadhaar Card as a form of identity.
- Udyam or MSME Certificate: In case you are registered as an MSME. It can help you obtain benefits and preferences.
- GST Registration: You need to put in the information of GSTIN in case of tax compliance in case your business is taxable.
- Bank Account Details: Account number and IFSC code to get payment directly by government buyers.
Business Registration Documents depending on your set up:
- Proprietorship: Shop Act License or any similar proof.
- Partnership Firm: Partnership Deed.
- Company/LLP: Certificate of Incorporation issued by ROC.
- Societies/Trusts: Relevant registration certificate.
You simply require your identity documents, tax information, bank account information, and registration of your business in brief. As soon as it is uploaded on GEM, you are an officially recognised government procurement seller.
GEM Seller Categories
On the Government e-Marketplace (GEM), sellers are registered under various categories based on what they offer:
Manufacturers (OEMs)
In case you produce products yourself, you can include them as the Original Equipment Manufacturer (OEM). This provides increased visibility to your listings and credibility to government buyers.
Service Providers
Any business or individual who provides services including IT solutions, consultancy, manpower supply, logistics, cleaning, training or other professional services has the option of registering as service providers.
Dealers & Distributors
GEM can also be registered by wholesalers, retailers or traders who supply goods produced by other companies. They also serve as resellers and link the government buyers with a wide variety of products.
No matter what type of business you own, whether you are a manufacturer that produces your own products or a professional that provides skills and expertise or a trader/dealer that sells products on behalf of other firms, the GEM portal provides you with the best platform to directly meet with government buyers and expand your business.
GEM Procurement Categories
Under Government e-Marketplace (GEM), procurement takes place in two broad categories:
- Goods: This is a wide area of products which include furniture, electronics, stationery, medical equipment and machinery, clothing and so on. Basically, any product which government departments need in their day to day activities can be listed and purchased here.
- Services: GEM also allows sourcing of professional services including IT services, security services, housekeeping services, consultancy services, training, logistics and event management services among others.
GEM Buyer Registration vs Seller Registration
It is necessary to know what is the Difference between buyers and sellers on GEM:
Buyer Registration
- In the case of government departments, ministries, and PSUs.
- Allows them to have the choice of purchasing goods and services directly on the portal.
- Only official government representatives have permission to make purchases on behalf of their department.
Seller Registration
- To businesses, startups, MSMEs, and enterprises, who may want to sell their products or services to government purchasers.
- Enables sellers to advertise products or services, to take part in bids and to bid in reverse auction.
- Open to manufacturers, service providers, dealers and distributors.
An entrepreneur or a business owner will only require registration as a seller in order to start selling to government buyers through GEM.
Step by Step Process of GeM Registration
Contact LegalFidelity
LegalFidelity will always be the right choice rather than trying to go through the GeM registration process on your own. Professional knowledge makes the registration process hassle free, right and easy.
Share Details and Documents
All you have to do is send out your basic business details and the required documents to the LegalFidelity team. They also verify details to ensure it is as per GeM requirements.
Application Filling
LegalFidelity fills in and prepares your GeM application accurately and without any mistakes so that all your entries are clear and in accordance with government regulations.
Application Submission
After the application is ready, it is formally filed on GeM portal under the guidance of LegalFidelity.
Verification
LegalFidelity team monitors the government checking phase and ensures that the process is fast and with fewer mistakes.
Successful Registration
Once you are approved, you are registered on GeM as an official business and now you are able to list products, bid on tenders and be approached by government orders directly.
Cost of GeM Registration
The basic registration on GeM is chargeable with a fee. According to government policies, some deposits and fees can be paid depending on your business turnover and needs:
One Time Caution Money Deposit (Refundable)
| Turnover | Deposit Amount |
|---|---|
| Up to Rs. 1 Crore | Rs. 5,000 |
| Between Rs. 1 to 10 Crore | Rs. 10,000 |
| Above Rs. 10 Crore | Rs. 25,000 |
Vendor Assessment Fee
Appropriate Fee with GST necessary in case you want to be treated as an OEM or to sell under your own brand.
Professional or Consultant Fee
Businesses normally want to seek professional help to get registered without making any errors. The price of the service can be 2000 to 10000, depending on the extent of the support.
Common Challenges in GEM Registration
GEM registration process is supposed to be easy and online, however, in practice, most businesses face several common challenges. It is better to know them beforehand in order to prevent delays:
Wrong or Mismatched Details
The discrepancy in the information in documents is one of the largest causes of rejection. When the spelling of your name or any other information of PAN, Aadhaar, GST, or bank account are not an exact match, your application will be either delayed or refused.
Verification Taking Time
All the documents uploaded on GEM are checked by the government. This can be fast at times, and in most instances it can be more time consuming as officers must cross verify data.
Portal Technical Issues
GEM is an entirely digital platform, so sellers occasionally experience technical problems including slow loading, the site failing to open during peak time, or difficulties uploading documentation and filling in the profile.
The primary issues are mismatch of documents, slower verification and portal issues. However, the good news is that they are easily prevented by checking documents twice, scanning clear copies and patiently waiting to check the documents.
How to Overcome GEM Registration Challenges
- Check Your Papers First: It is important to ensure that the information of PAN, Aadhaar, GST, and Udyam/MSME matches everywhere. They are rejected by a mere mismatch.
- Keep Information Updated: Use the latest bank account details and valid business certificates so there are no delays.
- Seek Professional Assistance: The assistance of an expert such as LegalFidelity can help save time, prevent errors, and ensure the entire registration process is hassle free.
GEM Registration Validity & Renewal
- Validity: When you are registered on GEM, it will be valid until your business and documents are active and up to date including GST, PAN, Udyam etc.
- No Annual Renewal needed: There is no annual renewal to be done on GEM portal.
- Update Information: To maintain an active profile, you have to update certain documents like GST, Udyam certificate and financial details on a regular basis.
- Updates Work Like Renewal: When these records are updated within the time frame, your registration is renewed automatically and no additional renewal is required.
GEM Registration Support & Assistance
- Formal Helpdesk: GEM has a support team of its own to resolve technical or general queries.
- Professional support: In case you are new to government portals, professional consultants like LegalFidelity can assist you to go through registration with hassle free process and faster approval.
- The Reason Experts are useful: They will save you time, eliminate errors that may cause rejection, and ensure that your business does not violate any regulations.
Why Choose LegalFidelity for GEM Registration
- Easy Process: LegalFidelity takes care of all the details and you do not have to be bothered about the mistakes, waiting and submitting.
- Professional Advice: With their help, it is easy to prepare the documents, check them and choose the correct category and it becomes easy and understandable.
- They guide you in the whole process, beginning with the initial consultation and up till the final GEM profile is activated.
- Customised Solutions: LegalFidelity offers services based on your business requirements as a manufacturer, dealer, distributor, or service provider.
Conclusion
GEM Registration is not simply a formality. Registration offers direct government buyer access, improved trust and an effective and transparent procurement procedure to businesses. It ensures equal chances and an open online bidding system.
The process may seem challenging due to document checks, verification, and technical procedures. It is therefore recommended to opt for GEM Registration service by LegalFidelity. By using our services, you’ll have hassle-free GEM Registration, and have your profile approved more quickly.
Faqs about Gem Registration
What is GeM registration?
GeM registration refers to registering your business through the Government e-Marketplace (GeM) portal in order to market your products or services to government buyers online. It allows companies to find government tenders with ease, and adds credibility.
What are the documents required for GeM registration?
You require PAN, Aadhaar, Udyam or MSME certificate, GST details, bank details and Certificate of incorporation, partnership deed, or LLP registration papers are business incorporation documents.
How to get a GeM certificate?
After you upload your documents and your profile is verified and approved on the GeM portal, a GeM registration certificate is sent to you. This is a certificate that your business is registered in order to sell on GeM.
Who is eligible to be a GeM buyer?
GeM purchasers include government departments, ministries, state sector units (PSUs) and government officials. Sellers can only sell to registered buyers in the portal.
How long is GeM registration valid for?
As long as all filed papers and business information is still in action and up to date, GeM registration is valid. An active profile should be updated regularly.
How to apply for a GeM ID?
Login to GeM portal, enter your business information., upload all the documents, verify account. Once approved, the system assigns your special GeM ID which you can use to manage listing and profile.
How many sellers are registered on GeM?
There are thousands of manufacturers, service providers, dealers, and distributors registered in India, and they are actively selling on GeM.
How do I register my brand on GeM?
You will be asked to add brand information, trademark (where applicable) and list your products or services when developing a profile. This ensures your brand name on the portal.
Is MSME mandatory for GeM registration?
No, MSME registration is optional, however, having one is advantageous since it offers benefits such as a preference during tender and the ability to participate in special schemes.
How do I register a new product in GeM?
Log into your seller account, go to the product listing page and enter details about the product such as specifications, prices and category and attach the relevant documents. Buyers are able to purchase your product when it has been validated.
How to verify a GeM?
GeM officials examine your documents, business details, and bank details that you have submitted to verify that you are a genuine business and that you can sell through the portal.
Can a new firm register for GeM portal?
Yes, Businesses that qualify as GeM can also register and commence selling after incorporation at a new time.
What is GeM identification?
Once you have successfully registered, you are issued with a unique GeM ID. With this ID, you can control your account, add and remove products/services, and record the transactions on the portal.
Who registers his organisation in GeM?
The company or organization can be registered by its business owners, its directors or its authorized representatives.
How to pay the GeM fee?
According to GeM guidelines, portal registration is free. Sellers, however, have to deposit one-time caution money online via net banking or UPI. Any professional fee may be charged in the case they are availed and are not included in GeM charges.
What is the minimum purchase limit for GeM?
GeM has no minimum purchase limit. Value of purchase arises solely on the need of the buyer and specifications of tender.
What is the financial limit of GeM?
No Standard limit applies to the platform.The allowed financial limit depends on the nature of procurement, tender requirements, and internal policy of the buyer in accordance with General Financial Rules (GFR).
Can I register on GeM without GST?
No. When registering with GeM, a seller needs to be registered by GST. You cannot complete a process or list products or services without a valid GST number.
How many days will it take to register for GeM?
Registration will require 3 to 7 working days depending on the successful verification of the documents and processing in the portal. Any document discrepancies may create delays.
Who is eligible for GeM seller?
Any manufacturer, service, dealer, distributor, startup, SME, and large business company with valid statutory documents like PAN, GST, Bank details, etc. can become a seller on GeM.
Is ITR mandatory for GeM registration?
Income Tax Returns (ITR) are not compulsory in every case. Depending on the type of procurement, they might be needed in particular categories or to verify financial areas.
How is payment done in GeM?
GeM accepts all payments online via a secure and integrated system. The sellers are paid to their registered bank account after the buyer has verified the completion of the order.
Is business PAN mandatory for GeM registration?
Yes. It requires a valid PAN card of the business or the owner, in the case of the proprietorship. It is utilized in identity validation/tax compliance.
Can CA register on GeM Portal?
Yes. Registration can be done on behalf of a business by a Professionals like Leglalfidelity's Chartered Accountant (CA) or any other authorized representative as long as they are duly authorized by the organization.
How do I register my company on GeM?
Register your company on portal, Choose the type of organization like proprietorship, partnership, company, LLP, etc. Add all the necessary documents PAN, GST, bank details, incorporation certificate, etc. Full verification to make your seller profile active.
Is GeM mandatory?
Registration is not mandatory by law. It is, however, highly recommended to businesses that wish to sell to buyers in the government since most of the procurement is currently channeled through GeM to ensure transparency.
How to become a GeM vendor?
To become a vendor, fist of all Register on GeM, Add all the details needed in your seller profile.
Upload and verify documents. Begin to sell your products or services to government purchasers.
How to process demand in GeM?
In GeM, demand of goods or services is increased by buyers. The sellers then reply by sending quotations or responding to bids. The purchaser assesses the deals and orders it via the portal.
Who is eligible for GeM portal?
Any Indian business, startup, SME, service provider, manufacturer or distributor which satisfies the eligibility criteria like valid PAN, GST, bank account, etc. can be registered at the portal.
Who can register as a seller on GeM?
These sellers may consist of manufacturers, service providers, authorized dealers, distributors, and business representatives with the documents and authorization to operate businesses.
What is the purpose of GeM?
GeM is intended to establish a clear, paperless, and effective government procurement system. It also links the government buyers to the trusted sellers bypassing the middlemen and reducing the cost of buying and making the buying fair.
What is a rate contract in GeM?
A rate contract is a legal agreement on GeM in which the price of particular products or services is determined to be at some fixed rate over a given period of time. This will enable the government departments to buy the same items repeatedly without having to negotiate the price each time.
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