12a and 80g Registration Online - Process, Documents, Benefits, Cost

Introduction to 12A and 80G Registrations under Income Tax Act

The Income Tax Act, 1961, offers some important tax benefits to charitable organizations. Two of the most essentials registrations you need to know about are:

• Section 12A Registration: Once you get the 12A Registration for your NGO, it becomes exempt from paying income tax on the donations or income it receives. This implies that you can direct more of your money to your projects and causes, rather than paying taxes.
• Section 80G Registrations: 80G Registration offers your donors a tax benefit. When people donate to your NGO, they can claim income tax deduction on donations made to eligible NGOs.

Why They Are Essential for NGOs, Trusts, Societies, and Section 8 Companies

If you are running an NGO or thinking of starting one, getting 12A and 80G registrations can make a huge difference not just legally, but practically too. Here is why these registration are so important:

• No Income Tax on Donations: With 12A registration, helps NGO to avoid to pay tax on the donations you receive. So that you can use more of your funds where they are needed most.
• Donors Get Tax Benefits: With 80G, the people who support your cause can claim tax deductions on their donations. It is a great way to encourage more grants from donors.
• Builds Trust: These registrations imply that your NGO is transparent and trustworthy. It encourages to government bodies, corporate, and even foreign donors to contribute more.
• Opens Doors to CSR & Foreign Funding: Many companies ask for 12A and 80G registration before they donate as part of their CSR efforts. It is also often required for receiving funds from foreign through FCRA.
• Enables Long Term Development: Your NGO must remain financially healthy, responsible, and prepared to make a long term difference.

What is 12A Registration under Income Tax Act?

Definition, Purpose, and Legal Context

In easy terms, 12A registration is a certificate issued to NGOs and other non-profit organizations by the Income Tax Department. It used to be called Section 12A/12AA, but after some changes in 2020, it’s now called Section 12AB.

Purpose:

The main purpose for 12A registration is to make sure your NGO does not have to pay income tax on the donations or grants it receives, as long as the money is spent on charitable work.

Once registered under 12A:

• Your NGO is officially recognized as a Public Charitable Organization.
• Any income or donations used for charity, religion, or social work becomes completely tax free.

Importance for NGOs to Claim Tax Exemption

Getting a 12A certificate is not just a legal formality. It is necessary for every NGO in India. Without it, your donations and grants can subject to tax, which means less money for your cause.

Here is why having 12A registration is important:

• 100% of Your Funds to use: You will not pay income tax on donations and grants received by you. Therefore, all the rupees you receive as a donation will go to your programs and impact.
• Legal recognition as a charitable institution: You will get recognition from Income Tax Department as a genuine charitable organization.
• Needed for Other Registrations: 12A is the first step before applying for 80G, CSR 1, and even FCRA to receive foreign funding.
• Trust and Transparency: It shows donors and corporate donors, government agencies that you are complying the rules and using funds wisely, financial transparency, which generates trust with donor and partners.

What is 80G Registration for Donor Tax Benefits?

Explanation of Donor-Side Benefits under Section 80G

While 12A helps the NGO, Section 80G approved NGOs, benefits the donors. When someone donates money to an NGO which is having 80G approval. The donors can claim a part of that donation as a tax deduction. This means their taxable income becomes lower, so they pay less income tax.

50% or even 100% deduction under 80G can claim depending on the NGO’s status and compliance, donors.

So, donating becomes a win-win for both NGO and Donors, you help a good cause and save on taxes!

Example:

let say you donates Rs. 10,000 to an 80G registered NGO:
You can claim as deduction from your income Rs. 5,000 or Rs. 10,000 depending on the NGO’s eligibility.
If your income is Rs. 5,00,000, now for tax purposes, it is considered Rs.4,95,000 or even Rs. 4,90,000, which ultimately reduces amount of tax you owe.

Impact on Fundraising and Credibility

• 80G certification is a strong fundraising tool for NGOs:
• People such as corporate and HNI donors who give larger donations are more likely to donate if they know they will get tax benefits.
• Having 80G status shows the NGO is legal and follows rules. It also improves public confidence in the organization.
• Makes the NGO eligible for CSR donations, where tax documentation is essential.
• Without 80G, Donors will not get tax benefits, so they may not be as motivated to give. NGO may miss out on bigger or repeat donations and becomes difficult to raise donation from corporate or CSR funds.

Difference between 12A and 80G Registration

When an NGO wants to work in a legal way and raise funds in India, 12A and 80G registrations are both important, but they serve different purposes. Here’s a side-by-side comparison to make things clearer:

Feature	Section 12A	Section 80G
Purpose	Gives tax exemption to the NGO’s income	Tax deduction for donors
Beneficiary	NGO	Donor
Mandatory For	NGOs that want to save tax on their income	NGOs that want to attract donors with tax benefits
Eligibility Requirement	Must be a registered charitable entity	Must have valid 12A registration
Deduction Applicability	Not applicable	50% or 100% of donation amount
Application Form	Form 10A or 10AB	Form 10A (or 10AB)
Valid For	Provisional for 3 years and regular registration is for 5 years	Provisional for 3 years and regular registration is for 5 years
Renewal Requirement	Yes, under Section 12AB	Yes, under updated 80G provisions
Applicable to	Trusts, Societies, Section 8 Companies	All types of NGOs

Benefits of 12A and 80G Registration for NGOs and Donors

Getting 12A registration means your NGO gets legal recognition and some big tax advantages:

Benefits of 12A Registration

• Complete Tax Exemption:
  Any income your NGO earns for charitable work is not taxed.
  You save money that can be directly applied into your projects and cause.
• Legal Status:
  Official recognition in the eye of Income Tax law.
  It implies the fact that your NGO is authentic and trustworthy, and it will be easier to attract support on the part of funders and governmental bodies.
• Funding Opportunities:
  Many government grants and Corporate Social Responsibility funds require 12A registration.
  Without it, your NGO may be ineligible to apply most fundraising opportunities.
• Better Transparency:
  Auditors, stakeholders, and donors feel more secure and confident in donating to an NGO that are fully compliant with tax laws.
• Pre-requisite for 80G:
  You can not apply for 80G registration which helps your donors), without getting registered under 12A.

Benefits of 80G Registration

Once your NGO has 12A, getting 80G becomes easy and brings in big fundraising opportunities and helps your donors to get deductions:

• Tax Savings for Donors: Donors can claim 50% or 100% of their donation as deduction from their taxable income. It means they pay less tax just by supporting your cause.
• Increased Donations:
  When people know they will get tax incentives, they are more likely to give and to give more
• Eligibility for CSR Funds:
  Most companies donating under CSR want 80G certificates as a must have requirement.
• Enhanced Donor Trust:
  Being 80G registered indicates that your NGO is transparent and follows the rules completely.
• Fundraising Leverage:
  The tax benefits can be promoted by the NGOs to attract donations, particularly among the high net worth individuals and corporations.

Eligibility Criteria for 12A and 80G Registration

To get 12A and 80G approvals, your NGO needs to meet some key eligibility criteria. Let us make it easier to understand with below listed points:

General Eligibility Conditions

These basic rules you have to follow whether you are applying for 12A, 80G, or both:

• Your organization must be a legally registered non-profit entity as a Trust, Society, or Section 8 Company.
• Must work for charitable objectives only such as education, relief of poor, healthcare, etc and not for making profit.
• No income or assets of NGO should used by founders, trustees, or members for personal benefit.
• You should maintain clear books of accounts, details of receipts, and financial reports and follow audit requirement.
• NGO must not engage in any profit oriented or political activities.
• NGO Should aim to help the general public, not just one religion, caste, or community

Specific Eligibility for 12A Registration

If you are applying for 12A for tax exemption on NGO income. These are the specific requirements you should follow:

• Apply for 12A within 3 months of formation of NGO to get provisional registration.
• Your NGO must have a valid PAN card and a bank account in the name of NGO.
• You will need to submit documents like trust deed, MOA/AOA, PAN, activity reports and details of trustees or governing members etc.

Specific Eligibility for 80G Registration

• 12A registration should be already in existence prior to 80G registration.
• NGO Should not serve only one caste, religion, or community
• All donations must be used strictly for charitable work not for any other purpose or non charity expenses.
• The organization should keep a separate and clear record of all donation related income and expenses.

Documents Required for 12A and 80G Registration

In order to seek registration by 12A and 80G, the NGOs need to create a list of documents which confirm their legal status, their financial stability and their charitable status. The secret is good documentation and a smooth registration process:

Here’s a complete list of mandatory documents:

Foundational Documents

• Trust Deed for Trusts or Memorandum of Association and Articles of Association for Societies and Section 8 Companies.
• Registration Certificate received after registration of the NGO from the government authority.

Legal Identity Proof

• PAN Card of the NGO
• Aadhaar and PAN of the trustees or members
• Proof of Registered Address such as Electricity bill, rent agreement, ownership papers, etc.

Financial Documents

• Audited Financial Statements for the last 3 years, If newly incorporated NGO, current bank statement or income and expense sheet.
• Bank Account Statement of the NGO.

Operational Reports

• Annual Activity Reports that shows NGOs charitable work or impact.
• List of Board Members or Trustees include their name, address and contact details

Application & Compliance Forms

• Form 10A used for applying for 12A and 80G for the first time
• Form 10AB used for renewal or regular registration after provisional approval.
• Board Resolution indicating that the board of the NGO has agreed to this application

Additional Documents

• NGO Darpan ID is compulsory for NGOs receiving government grants
• FCRA Certificate, a certificate needed only in case your NGO accepts foreign donations
• Declarations regarding that NGO does not engage in any political or religious activities

Important Tip: All documents must be self attested and upload them in PDF format on the Income Tax e-filing portal.

8. Step-by-Step Online Process for 12A and 80G Registration

This is a simplified and easy to understand format of the step by Step Online Process of 12A and 80G registration by the NGOs

Step 1: NGO Registration & Setup

• Firstly Register your NGO as a Trust, Society, or Section 8 Company
• Get PAN Card, bank account in the name of NGO and Darpan registration if you want to receive government grants.

Step 2: Document Preparation

• Arrange all required documents as mentioned above
• All documents shall be clear, correct and self-attested in PDF format

Step 3: Filing Form 10A / 10AB

• You can visit the online portal of Income Tax
• Fill in details carefully such as NGOs objectives, details of trustees, past activities related to finance.
• Upload supporting documents on the portal
• Verify the form using Digital Signature Certificate or EVC

Step 4: Department Review

• The Income Tax Department check your application and uploaded documents
• IT department can ask some clarifications or documents
• You must respond within 15 days otherwise the application may be delayed or rejected

Step 5: Receiving Certificate Provisional or Regular & URN generation

• If everything verified, and approved you will get:
  • Provisional Certificate is valid for 3 years if applying for the first time
  • Regular Certificate is valid for 5 years if applying after provisional or for renewal
• Along with the certificate, you will receive a Unique Registration Number for your NGO

Validity, Renewal & Re-Authorization of 12A and 80G Certificates

Current updates to the Finance Act, 2020, have caused a change in such a way that renewals and revalidations are obligatory to any registered NGO. This ensures transparency and continued eligibility for tax exemption and deduction benefits to donor.

Validity Duration

• Provisional Registration: When your NGO is newly incorporated and has not started much activity yet, the Income Tax Department gives you a provisional certificate, which is valid for 3 years.
• Regular Registration: Your NGO may apply to have a regular certificate issued after it has been running a track record. Once issued, it is then valid within a period of 5 years
• It has to be renewed before its expiry in order to retain benefits

Mandatory Revalidation under Section 12AB

All existing NGOs that were registered under Section 12AA had to migrate to Section 12AB. This is called Revalidation.

• This system helps the government to maintain a clean and updated registry of active NGOs.

Timeline for Renewal

• Complete Form 10AB at least 6 months before the expiration of the existing certificate via IT portal
• You will need to submit updated documents:
  • The most up-to-date financial records such as audited balance sheets, income, expenditure accounts.
  • Annual activity reports to show what your NGO has done.
  • Status of your NGO Darpan and FCRA registration required for government funding and foreign contribution.
• If you miss the last date or fails to renew your registration on time, it can lead to loss of registration and start the process from beginning, which takes a lot of time and effort.

Note: Revalidation is a process that is vital in retaining the good legal standing, retention of continued tax exemption and 80G donation eligibility and eligible to receive CSR funds and government grants.

Compliance Guidelines after Registration

Getting your 12A and 80G registration is a big step, but it is only just a beginning. To continue having your registration active and experiencing the benefits of tax, your NGO is required to adhere to certain rules of compliance annually. Here is a complete list of what to do:

Maintain Proper Books of Accounts

• Record all income, donations, grants, and expenses in proper books of accounts
• Appoint a qualified auditor to perform a yearly audit of your accounts.

File Income Tax Returns

• Even if your income is exempt from tax, filing is compulsory requirement via income tax portal
• Use Form 10B for Audit Report if your total income is above Rs.2.5 lakh in a year
• Report how donations were used, and if any part of the income was accumulated for future use

Observe Limits on Cash Donations

Under Section 80G:

• The donations can be deducted as tax only up to an amount of Rs. 2,000 only, in the case of cash donation done under Section 80G regulation.
• Donations above Rs. 2,000 must be made through digital mode like UPI etc or bank transfer, cheque, etc

Submit Annual Activity Reports

• Prepare and submit yearly reports showcasing your NGO’s charitable work and avoids demand and notices.

Keep Darpan ID Active

• Also keep updating your profile on Darpan with new details, board members and accomplishments.
• This is essential to avail benefits from government schemes, CSR funding and Foreign contribution

Pro tip: Staying up to date of due dates are essential to keep your 12A and 80G registration active. While tools like Google Calendar and reminder apps can help, but managing all compliance by your own, can be time consuming and difficult.

That is why it is highly recommended to appoint experienced professionals like Legalfidelity. We provide timely filings of income tax returns, annual reports and renewals. Expert handling of complex of legal compliance so that you can focus completely on your core mission of social impact.

Special Tax Sections Related to 12A and 80G

While 12A and 80G are the key provisions that offer benefits to NGOs and their donors. But there are a few other tax sections under the Income Tax Act that offers additional deductions for donors or individuals.

Section 80GGA

• Allows tax deductions for donations made to rural development and scientific research
• Available only to non-business taxpayers

Section 80GG

This section provides a deduction for rent paid by individuals who do not receive House Rent Allowance (HFA). This section not related with donation made to NGOs.

Section 80C

• This section covers multiple deductions such as LIC premium, PF contribution, education fees paid, donations made to specific national relief funds
• Maximum deduction allowed with limit of Rs. 1.5 lakh per financial year

Section 80D

Health insurance and preventive check-ups were permissible as tax deduction. Applicable to individuals and families, is not connected to NGO donations

How These Relate to 12A and 80G

• Whereas 80C and 80D are general individual exemptions and 80G is related strictly to donations only.
• 12A allows NGO not to pay tax but 80G encourages donations through tax concessions

Common Mistakes to Avoid in 12A and 80G Registration

Applying for 12A and 80G is a major step for any NGO. But many applications get delayed or rejected often for reasons that are completely avoidable.

Let us understand the most common mistakes NGOs make, and how you can stay clear of them:

Late Renewal Applications

• In case your NGO is registered, you should request renewal at least 6 months before your certificate expires.
• If you miss this, your certificate may become invalid, and you will lose your tax benefits. That is why it is suggested to mark the due details or set reminder.

Incomplete Document Submission

• Even one missing document like your trust deed or PAN card of NGO can cause delay or reject your application by Income tax department.
• It is advisable to make a checklist of documents before starting your online filing.

Uploading Outdated Forms

• Always check whether you need Form 10A as new applicants or Form 10AB for renewal before filing

Errors in Financials or Trustees’ Details

• Even small mismatches can cause delay or rejection.
• Make sure the information in your audited financials matches what is entered in the form

Failure to Respond to Notices

• If the department sends notice asking for clarification or extra documents. You must respond within 15 days to avoid rejection.

To avoid these errors, it is recommended to hire a professional such as Legalfidelity to handle the full process for you from document checks to filing and follow ups so you can focus on your mission, not the paperwork.

Case Study 1: A Rural Education NGO from Bihar

Background:

A 2-year-old NGO running free coaching centers

Challenges:

• Trustees were unaware of 12A and 80G registration process
• Incomplete documentation as they do not have activity report and unsigned board resolution.

Outcome:

• After guidance from professionals, they resubmitted corrected forms with supported documents.
• Received 12A and 80G approval in 45 days
• Now receives more than Rs. 5 lakh in donations yearly, with tax receipts issued to donors

Case Study 2: A Women’s Welfare Trust in Maharashtra

Initial Hurdle:

• Failed to revalidate 12AB and Ineligibility to apply CSR funds on temporary basis

Learning:

• Upon approval, setup a compliance calendar to keep with due dates
• Appoint professional like LegalFidelity to file your compliances on time with accuracy to avoid or rejections.

Result:

• Now eligible for CSR support from 2 corporate donors
• Improved trust among donor through legal compliance