ESI Registration - hassle-free for employers
Employ 10 or more people (20 in some states) and ESI registration is compulsory. Our payroll experts register your establishment with the ESIC, get your 17-digit employer code, and enrol your staff so their families can walk into an ESIC hospital and be treated.
- ESIC employer code number and registration certificate included
- Free coverage check against your state's employee threshold
- Employee insurance numbers and e-Pehchaan cards for your staff
- Contribution structure explained — 0.75% employee, 3.25% employer
- First monthly contribution walked through with you, so filing never slips
Our expert will connect with you for a detailed consultation.
What is ESI Registration?
The Employees' State Insurance Scheme is a self-financing social security scheme run by the Employees' State Insurance Corporation (ESIC) under the ESI Act, 1948. It protects workers in the organised sector against sickness, maternity, disablement and death from employment injury, and gives insured employees and their families medical care at ESIC hospitals and dispensaries.
Registration is compulsory for an establishment employing 10 or more persons — the threshold is 20 in a few states, so it is worth confirming yours before you assume. The scheme covers employees drawing wages of up to ₹21,000 a month, and up to ₹25,000 a month for employees with a disability. The employee contributes 0.75% of wages and the employer 3.25%, and the contribution for each month must be paid by the 15th of the following month.
We, at LegalFidelity, handle the registration end-to-end. A dedicated payroll expert confirms the threshold that applies in your state, prepares your documents, files the application on the ESIC portal, obtains your 17-digit employer code, enrols your employees and shows your team how to run the monthly contribution — no office visits, no guesswork.
What ESI gives your employees
Full medical care, no cap
The insured employee and their dependants get treatment at ESIC hospitals and dispensaries — outpatient, hospitalisation, surgery and medicines, with no ceiling on the cost.
The family is covered too
Spouse, children and dependent parents are treated on the same insurance number. For most workers, this is the only health cover their family will ever have.
Sickness benefit
An employee who is certified sick and cannot work receives cash benefit for the period of certified sickness, so illness does not mean an empty pay packet.
Maternity benefit
Insured women receive paid maternity benefit for confinement, with extensions for miscarriage or medical complications.
Disability & dependants' benefit
An employee injured at work receives disablement benefit, and if an employment injury proves fatal, their dependants receive a monthly pension.
Goodwill you cannot buy
ESI is the cover that keeps a worker's family out of debt when something goes wrong. Employers who provide it hold on to their people.
Who needs ESI registration?
Documents required
Establishment identity
- PAN card of the establishment or proprietor
- Certificate of incorporation, partnership deed or registration certificate
- GST registration certificate
- Shop & Establishment or factory licence
Proprietor, partner or director details
- PAN and Aadhaar of the proprietor, partners or directors
- Digital signature (DSC) of the authorised signatory
- Passport-size photograph of the authorised signatory
- Address proof of the proprietor, partners or directors
Premises & bank
- Rent agreement or ownership proof of the place of business
- Latest electricity or utility bill of the premises
- Cancelled cheque or bank statement of the establishment's account
Employee & payroll records
- List of employees with date of joining, designation and monthly wages
- Aadhaar and PAN of employees to be enrolled
- Family details of each employee, for the insurance number and e-Pehchaan card
- Attendance and wage register, and the date the establishment reached the threshold
How ESI registration works
Free coverage check
Fill the form and our expert calls you to count your headcount, confirm the threshold that applies in your state, and quote a fixed fee.
Share documents
Upload your PAN, incorporation, premises and employee records securely from your phone. No office visit is needed.
We register your establishment
Your expert files the application on the ESIC portal with your DSC and follows up until the 17-digit employer code is allotted.
Get your code & enrol staff
Receive your employer code and registration certificate in 7–10 days, and we enrol your employees and walk you through the first monthly contribution.
Ready to get your Employee State Insurance (ESI) Registration?
Talk to a Tax & Compliance expert for free. Fixed quote upfront, no hidden costs.
EPF vs ESI — what is the difference?
Most employers cross both thresholds within a year of each other, and the two are commonly confused. They are separate registrations with different limits, rates and purposes.
| EPF | ESI | |
|---|---|---|
| Governing law | EPF & MP Act, 1952 | ESI Act, 1948 |
| Governing body | Employees' Provident Fund Organisation (EPFO) | Employees' State Insurance Corporation (ESIC) |
| Mandatory from | 20 or more employees | 10 or more employees (20 in some states) |
| Wage ceiling | ₹15,000/month basic + DA | ₹21,000/month (₹25,000 for employees with disability) |
| Employee contribution | 12% of basic + DA | 0.75% of wages |
| Employer contribution | 12% of basic + DA (8.33% to EPS, 3.67% to PF) | 3.25% of wages |
| What it provides | Provident fund savings, pension (EPS) and EDLI insurance | Medical care for the employee and dependants, plus sickness, maternity, disability and dependants' benefits |
| Monthly due date | 15th of the following month | 15th of the following month |
Why you should not delay
ESI contributions are money your employees are counting on for their family's medical cover. Late deposits attract interest and damages, and the ESI Act, 1948 makes non-compliance prosecutable.
Simple interest is charged per annum on every contribution deposited after the due date, for each day of delay.
On top of interest, the ESIC levies damages on a graded scale that rises the longer the payment stays outstanding.
Failing to pay contributions — especially the employee's share already deducted from wages — is a punishable offence under the ESI Act, 1948.
If contributions are not paid, insured employees and their families can be turned away from ESIC hospitals, and the employer can be made to bear the cost of the benefit.
Frequently asked questions
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