NGO Registration Online - Process, Documents, Benefits, Cost

Definition and Full Form

The full form of NGO is Non Governmental Organization. It means a non-profit organization, voluntary group or institution that works independently from the government to help people and solve social, cultural, environmental, education or economic issues.

NGO registration means a legal process of setting up such an organization under Indian laws. It gives NGO a proper legally recognized status, rights, and responsibilities to work in a lawful manner.

Purpose of Registering an NGO

The next step is to register your NGO in case you want to make a real impact:

• Registration provides to your NGO a legal recognition so that you can operate as a formal entity.
• Donors, government departments and the general public have more trust in a registered NGO. It shows that your work is genuine and well-organized.
• Only registered NGOs are allowed to access government schemes, grants, and funding opportunities.
• Bank Account in the name of NGO can be easily opened after registration, which is important for handling donations and funds properly.
• Once your NGO gets registered you are eligible to avail tax exemptions under sections like 12A and 80G of the Income Tax Act.

Importance in Indian Social and Legal Context

The challenges in India include poverty, illiteracy, health and environmental and development challenges. The NGOs are important in filling the gaps that the government and the private sector cannot fill.

Registered NGOs help drive change by working towards improving areas like education and healthcare to women empowerment and rural development.

When an NGO is legally registered, it enhances its capacity to make a sustainable change.

Types of NGO Registration in India

There are three basic legal forms in which NGOs can be registered in India based on their objectives, organizational rules and future perspective.

1. Trust – Overview, Key Features, Governing Act

• Overseeing Authority:
  
  • Private Trusts are administered by Indian Trusts Act, 1882
  • State-specific laws such as Maharashtra Public Trusts Act, governed Public Trusts Acts.
• Primary Objective: The main purpose of establishing a trust is to fulfill Charitable and Religious purpose
• Number of Founders: There must be minimum two trustees to register a Trust
• Key Document: A trust is legally created by the Trust Deed, which describes how someone or some group should oversee and handle a trustee’s assets.

Key Features:

• Easy and simple to be registered as opposed to other forms of NGOs.
• Mostly, once a trust is created, it cannot be changed — means it is irrevocable. Certain trusts can be amended based on their provisions.
• Trustees are the main decision makers and have major control over the trust’s activities.
• Compared to societies or Section 8 companies, there are less paperwork and rules to follow in a trust.

2. Society – Overview, Key Features, Governing Act

• Regulation of Law: Societies Registration Act, 1860 governs the societies.
• Primary Objective: Societies get registered for purpose of Promotion of literature, science, arts, charity, etc.
• Number of Founding Members: To establish Society minimum 7 members are required from different states.
• Governing Document: Memorandum of Association (MOA) creates the identity and purpose of the society and Rules & Regulations form the internal functions of the society.

Key Features:

• More democratic structure as society is managed by a group of people who make decisions together.
• Every year a list of managing committee members and activity reports must be filed with the Registrar of Societies.
• Regular meetings should be held by the societies and minutes kept, the societies are also required to be transparent in their actions.
• Communities will be favored in most cases when it comes to accepting government grants and being included in the state programs.

3. Section 8 Company – Overview, Characteristic, Act

• Regulated under: Section 8 are regulated under Companies Act, 2013
• Primary Objective: Section 8 company is registered to Promote commerce, art, science, education, research, charity, etc.
• Number of Founders: To incorporate Section 8 Company, the minimum number of directors is 2 and shareholders are 2.
• Governing Document: The key documents are Memorandum of Association and Articles of Association which specify the objectives of a company, its structure and internal rules and regulations.

Key Features:

• Section 8 company is a non-profit organization, it has a proper corporate structure like any regular company.
• More professionalism and transparency help section 8 companies to develop a better and trustworthy foundation with donors, government institutions, and international groups.
• It becomes easier to access tax exemptions and your organization can apply for more grants and foreign assistance.
• Section 8 companies are regulated by Ministry of Corporate Affairs (MCA) adding to its accountability and legal status.

Trust vs Society vs Section 8 Company : Comparison Table

Feature	Trust	Society	Section 8 Company
Governing Act	Indian Trusts Act	Societies Act, 1860	Companies Act, 2013
Members Required	Minimum 2 trustees	Minimum 7 members	Minimum 2 directors
Legal Status	Moderate	High	Very High
Compliance Requirements	Low	Moderate	High
Preferred For	Religious/Charity	Social/Cultural	Professional/Scalable NGO
Credibility with Donors	Moderate	Good	Excellent
Eligible for FCRA	Yes	Yes	Yes

Classification of NGOs in India

NGOs in India are usually classified on two major bases:

By Level of Orientation

This defines the main purpose, nature of activities and approach:

• Charitable Orientation: These focus on helping needy people by providing food, clothes, shelter, or support during disasters such as helping during floods or earthquakes.
• Service Orientation: NGOs help by offering important services such as education, healthcare, or training in skills such as Running schools, health camps and vocational training centers.
• Participatory Orientation: These involve the people they serve in planning and decision-making. It is important that those who are affected get to make decisions such as Women form cooperatives etc.
• Empowering Orientation: These NGOs focus on helping people become self-reliant. Instead of just giving help, they teach people how to help themselves such as Women’s groups teaching or livelihood skills.

By Level of Operation

Defines the geographical scale or area in which NGO works:

• Community-Based NGOs: These are small, local groups working directly with specific communities like self-help group in a village.
• Citywide NGOs: This type of NGOs work within an entire city or district, often partnering with local government. Such as an organization operating multiple health centers across Mumbai.
• National NGOs: Many of these organizations work in different Indian states, usually involving more people and greater funding. NGOs may focus on helping children in schools or working for the development of rural communities in India.
• International NGOs: These NGOs work not just in India but in many countries. They usually have a central office and many branches worldwide such as Red Cross, Save the Children.

Why NGO Registration is Important

Legal Identity & Recognition

• Once the NGO is registered it is recognized as a legal organization in the eyes of law. It gives your NGO freedom and genuineness to work like a proper organization.
• Registered NGOs can open bank accounts, own or rent property or land, and enter into legal contracts.

Eligible for Government and Foreign Funding Eligibility

• Only registered NGOs are eligible for government grants and schemes support to social causes.
• You can also apply for foreign donations under the Foreign Contribution Regulation Act (FCRA) which allows NGOs to receive donations from outside India.

Enhance Trustworthiness and Compliance Benefits

• Registered NGOs are more trusted by people and donors as they look more professional and trustworthy.
• It also helps in smooth functioning in collaboration with government departments, other NGOs and corporate bodies.
• If you want to receive Corporate Social Responsibility (CSR) funds from companies under CSR policy, it is necessary that your NGO must be registered under the law.

Tax Exemptions and Benefits For NGO and Donors under 12A & 80G

• Section 12A: This section provides exemption from income tax for the NGO so you can use all your resources for your work.
• 80G: This section allows donors to get tax benefits on donations made to your NGO to claim tax deductions on their donation.

Eligibility Criteria for NGO Registration in India

If you are willing to start an NGO, it is important to check if you meet the basic eligibility criteria. Here is what you need to know:

Minimum Members Required

Different type of NGO registration requires different member requirements:

• Trust: At least 2 trustees are required to register a Trust, may vary depending on state requirements.
• Society: Minimum 7 members required to register a Society.
  For national level society, it is necessary to have one member from each state.
• Section 8 Company: To get registered as Section 8 Company, you are required minimum 2 directors and 2 shareholders.

Age, Nationality, and Qualifications of Founders

• All founders must have attained minimum age of 18 years.
• Generally, Indian citizens are required, though foreigners can participate with specific permissions.
• No specific educational qualifications are needed to start an NGO.
• Anyone with a strong intent to serve and support society can start one.

Office Address and Infrastructure Needs

• Registered office address is required to register an NGO.
• Address proof like utility bill, property tax receipts and No Objection Certificate (NOC) from the property owner (if rented office) is needed as proof.
• Infrastructure such as furniture, computers or space is not required during registration but it would be helpful to have some basic infrastructure in place when you start operations.

Documents Required for NGO Registration

In order to get your NGO registered, you will have to prepare a few key documents related to identity proof, office address, and the legal structure.

Identity & Address Proof of Members

• PAN Card is a mandatory document for registration.
• Aadhaar Card, Voter ID, Passport, Driving License as address proof.
• Photographs of all the members (passport size) needed.

MOA, AOA, Trust Deed

• For Trust: Trust Deed with clear details of name, objects, duties of trustees, regulations, etc.
• For Society: Memorandum of Association outlines the purpose and area of work and Rules & Regulations.
• In case of Section 8 Company: MOA and Articles of Association outlining the management structure and information about the internal rules and regulations.

Office Proof, NOC, Photos, etc.

• Rental agreement required if rented property or proof of ownership in case of own property.
• NOC from property owner is also required, if office is rented.
• Utility bill not older than 2 months as address proof.
• Passport-size photographs of directors, trustees or members.

Step-by-Step NGO Registration Process in India

Want to start an NGO? However, you must first begin by registering your NGO. The procedure varies based on the type of NGO you choose: Trust, Society, or Section 8 Company.

a. Trust Registration Process

1. Choose a distinctive name of the trust. The name should not be identical to any registered company or trademark.
2. Draft the Trust Deed – this is the main legal document that includes objectives, trustee details, and governing rules.
3. Prepare required documents such as ID proofs, address proofs, and passport-size photographs of the trustees.
4. Visit the local Sub-Registrar Office to register your Trust.
5. File the application including the notarized trust deed and all supporting documents with the Registrar of Societies in your state.
6. Pay the applicable registration fee.
7. Receive the Trust Registration Certificate – this serves as official proof of registration and allows the trust to begin operations.

b. Society Registration Process

1. Select a unique name that doesn’t closely resemble any existing registered society or entity.
2. Prepare the Memorandum of Association (MOA) stating your mission, activities, and operational areas.
3. Draft the Rules and Regulations outlining how the society will be managed.
4. Arrange at least 7 members with their PAN cards, address proofs, and passport-size photographs.
5. Submit the application with MOA, Rules & Regulations, ID/address proofs, and photographs to the Registrar of Societies.
6. Pay the nominal registration fee as per the state government requirements.
7. Obtain the Society Registration Certificate once the documents are approved.

c. Section 8 Company Registration Process

This is the most structured form of NGO registration. A Section 8 Company is ideal when applying for CSR funds, foreign donations, or large-scale impact projects.

1. Apply for Digital Signature Certificates (DSC) and Director Identification Numbers (DIN) for proposed directors.
2. Reserve the name using the RUN (Reserve Unique Name) form available on the MCA portal.
3. File the SPICe+ form (INC-32) with the Memorandum of Association (MOA – INC-13) and Articles of Association (AOA – INC-31).
4. Pay government fees and stamp duty – amount depends on authorized capital and other factors.
5. Receive the Certificate of Incorporation once approved – your Section 8 Company is now officially registered and can begin operations.

Acts Governing NGO Registration

When registering an NGO in India, it is important to understand the specific law applicable to your chosen structure. Each category of NGO is governed by a distinct legal act with its own compliance requirements and benefits.

Indian Trusts Act, 1882

• Primarily used for private trusts in India, but also applies to public charitable trusts in certain states.
• States like Maharashtra, Gujarat, Rajasthan, and Tamil Nadu use their own state-specific trust laws derived from this act.

Societies Registration Act, 1860

• This act is used to register societies working in charitable, educational, cultural, artistic, or scientific domains.
• Though it’s a national law, it is administered by state governments with minor regional variations.

Companies Act, 2013 (Section 8 Company)

• Governs NGOs that are formed as Section 8 Companies – recognized as not-for-profit companies under the Companies Act.
• This format is ideal for professional, scalable NGOs with national/international scope and eligible for CSR and FCRA funding.

NGO Registration Fees in India

Generally, starting an NGO is affordable, but the registration fees may vary depending on the type of structure and the state where you register.

Government Charges

These fees differ based on the NGO structure and location. Typical ranges are:

• Trust: ₹500 to ₹2,000
• Society: ₹500 to ₹2,000
• Section 8 Company: ₹5,000 to ₹15,000 (including MCA fees)

Professional/Legal Consultant Fees

Hiring a legal expert or consultant is advisable to avoid delays and ensure proper document drafting.

• Consultant Charges: ₹5,000 to ₹50,000 depending on services offered and expertise.

Hidden or Recurring Costs

Don’t forget to include the following costs in your NGO budget:

• Application fees for PAN and TAN
• Fees for 12A & 80G applications
• License or certificate renewal costs

How to Raise Funds for an NGO in India

Fundraising is essential for running and growing your NGO’s operations. Whether you’re a small or national-level NGO, here’s how you can raise funds:

Donations & Crowdfunding

• Create a donation page on your website.
• Use crowdfunding platforms like Ketto, Milaap, and GiveIndia.

CSR Funds

• Companies under the Companies Act, 2013 are required to spend 2% of their net profits on CSR.
• NGOs must be registered on the MCA CSR portal and meet eligibility requirements.

Government Grants & Schemes

• Apply for central and state-level grants aimed at supporting social welfare initiatives.

FCRA – Foreign Contributions

• NGOs must be FCRA-registered to receive foreign donations.
• File the application with the Ministry of Home Affairs.

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Post-Registration Compliance for NGOs

Registration is just the beginning. Staying compliant is essential to maintain legal status and credibility.

Opening a Bank Account

• Open a dedicated bank account in the name of your NGO.
• You’ll need the NGO PAN card and registration certificate.

Mandatory Filings and Audits

• File Income Tax Returns annually, even if there is no income.
• Maintain proper books of accounts to track donations, income, and expenses.

12A, 80G, and FCRA Applications

• 12A Registration: Exempts the NGO from paying income tax.
• 80G Registration: Allows donors to claim tax deductions on donations.
• FCRA Registration: Required to legally receive foreign contributions.

Recordkeeping and Donor Tracking

• Maintain a donor database with names, contact details, and donation amounts.
• Issue official receipts for all donations, especially for donors claiming 80G benefits.

Challenges in NGO Registration and How to Avoid Them

Starting an NGO can seem challenging due to legal and procedural complexities. Here are common problems and how to avoid them:

Legal and Documentation Errors

• Issue: Mistakes in Trust Deed, MOA, AOA, or missing documents.
• Solution: Hire a legal professional familiar with NGO registration and double-check every document.

Delays in Approvals

• Issue: Delays due to government queries or incomplete applications.
• Solution: Submit fully completed forms with proper supporting documents.

Choosing Incorrect Structure

• Issue: Registering the wrong type of NGO that doesn’t suit your goals or team size.
• Solution: Understand your mission, funding plans, and operational scale before choosing a structure.

How to Choose the Right NGO Structure

Choosing the right legal structure is one of the most important decisions when starting an NGO. It affects your operations, fundraising, legal standing, and future scalability. Here’s a simple guide to help you decide between Trust, Society, and Section 8 Company:

Trust vs Society vs Section 8 Company – Comparison Table

Factor	Trust	Society	Section 8 Company
Governing Act	Indian Trusts Act, 1882	Societies Registration Act, 1860	Companies Act, 2013
Number of Members	Minimum 2 Trustees	Minimum 7 Members	Minimum 2 Directors
Best Suited To	Family-run NGOs, small-scale operations	State/national operations	Pan-India, professional NGOs
Compliance Level	Low	Medium	High
Credibility	Moderate	High	Very High
Funding Suitability	Moderate	Good	Excellent (especially CSR and foreign)

Decision Criteria

• Objectives: If you aim to receive CSR funds or foreign donations, a Section 8 Company is highly recommended.
• Team Size: Section 8 needs minimum 2 directors (can be same person as shareholder). Societies need at least 7 members.
• Growth Plans: Section 8 is best for scalability and professionalism. Societies offer flexibility for medium-scale NGOs.

Role and Impact of NGOs in India

Non-Governmental Organizations (NGOs) in India are powerful agents of change. They fill in gaps where government support may fall short and extend help to underserved communities.

Contribution to Social Change

• Providing food, clothing, and shelter through community drives
• Running schools, health camps, vocational training centres, and adult education programs
• Fighting social evils like child labour and gender inequality
• Offering emergency relief during disasters and pandemics
• Promoting environmental awareness and sustainability programs

Famous NGOs in India & Their Work

• CRY (Child Rights and You): Focuses on child rights and education
• Goonj: Works in rural development and disaster relief
• HelpAge India: Supports senior citizens with healthcare and dignity
• Teach for India: Promotes equal education opportunities

Why Choose LegalFidelity for NGO Registration?

Starting an NGO should be simple, affordable, and hassle-free. LegalFidelity makes that possible.

Expert Legal Support

• Our experienced legal team ensures your Trust Deed, MOA, AOA, and NOC are perfectly drafted.
• Avoid rejection and delays with our professional, compliant document services.

End-to-End Process Assistance

• We help you choose the best structure: Trust, Society, or Section 8 Company.
• Get expert help with applying for 12A, 80G, and FCRA registration.

Affordable Pricing

• No hidden charges – our pricing is transparent and upfront.
• Customized plans for startups, rural NGOs, and large foundations.

Conclusion

NGO registration in India is the first step toward the beginning of your mission to create real, lasting change in society. Whether it is selecting the appropriate structure, obtaining tax exemptions and funding, each step counts and needs to be carefully planned and implemented.

That is why Legalfidelity is here to make the entire journey smooth, transparent and worry-free. Are you a passionate person, a group of change makers or a corporate foundation. We assist you in making your vision a reality.

Start your journey today. Make a difference by creating your own NGO. 

Get Your NGO Registered Today by LegalFidelity